Staying on top of your records

receipt pileStaying on top of your records

A good record keeping system is essential for small business owners.

Staying on top of your records helps to manage cash flow and prepare your business activity statements (BAS) and tax returns more easily.

In addition to keeping basic legal records, such as banking, expense and sales records; businesses should keep the following records to maximise their tax return at the end of the financial year:

Employee and contractor records

You will need to keep details of any tax file number (TFN) declarations and withholding declaration  forms; wages, allowances and other payments made to workers; superannuation contributions; fringe benefits; tax deducted and employment contracts.


A worksheet should be kept to calculate the decreasing value of your assets (depreciating assets). Be sure to include any relevant details such as original purchase agreements or tax invoices etc.

Capital gains tax (CGT) records

Records must be kept if you have acquired or disposed of an asset. You must keep records of every transaction, event or circumstance that may be relevant to working out whether you have made a capital gain or loss from a CGT event.

For further information on what you require to keep please Contact our office.

For a great receipt management tool download the DFKCrosbie App here. You can track receipts and expenses literally at the touch of a button. With minimal effort you can take a picture of any receipt and save it to your App. Any additional information can be added later and receipts stored by amount, category, and date.